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The processes of applying for and managing grant or contract awards can be a complex web with all the requirements for conducting the research, costing, accounting, and documenting appropriateness of charges. In order to be compliant with Federal and State grant/contract requirements CU Denver and the College of Liberal Arts and Sciences have implemented policies and procedures to help PIs and the institution meet all requirements.

Principal Investigators, those who are paid by grant funds, and those who assist with the management of sponsored projects need to understand the policies and procedures so that what is proposed can actually be implemented when it is funded.

The applicable policies and procedures are listed below as a resource to those involved in grants/contracts funded projects. They are laid out in by the Grant Life Cycle categories and within each category listed by order of precedence – beginning with System policies and procedures and ending with College level policies and procedures.

Please note that due to the diversity of projects proposed for funding, it is not possible to list every policy or procedure that may apply. It is the PI's responsibility to seek out guidance on relevant policies and procedures that may apply to their proposals prior to submission. Also, some policies and procedures apply in more than one area. Each policy is only listed one time and under the first area it applies. As always the CLAS ORCA team is here to assist you if you have any questions or concerns!

Developing Your Ideas

Sponsored Research

Sponsored Research Policies

Sponsored Project Revenues

Faculty Handbook

Faculty Handbook

Principal Investigator

Submitting a Proposal

Animal Research

Animal Care and Use Program


CLAS Effort Policy

The College of Liberal Arts and Sciences has a minimum effort and course buyout policy. This document outlines requirements for both.

Conflict of Interest

Conflict of Interest

Conflict of Interest Rules

Conflict of Interest

Cost Sharing (Match)

Exhibit A

Exhibit B

Exhibit C

Fiscal Policy for Cost Sharing

Facilities and Administrative Costs (Indirect Costs)

Exhibit A-1 - Facilities and Administrative Costs

Exhibit B1 - Facilities and Administrative Cost Variance Request

Exhibit C1 - F & A Waiver Process

Facilities and Administrative Costs

Fiscal Policy for Facilities and Administrative Costs

Fringe Benefits

Fringe Benefits

Health and Safety

Environmental Health and Safety

Human Subjects Research

Human Subjects

Classified Research

Restricted, Proprietary and Classified Research

Clinical Trials

Clinical Trials

Exhibit A

Exhibit B

Exhibit C


Prior Approval Requirements for Contracting with State Agencies

Awards or Subcontracts with State of Colorado Agencies

Contract Guidelines for Contracts with Other State of Colorado Agencies


Sponsored Project Application and Proposal Approvals 4-5

Roles and Responsibilities

Roles and Responsibilities for Sponsored Project Administration, 4-13

Routing and Approval


Expenditure Contracts and_or Sub-Agreements

Contracting Authority

Federal Regulations


PPS Travel

Travel Authorization

Travel Step By Step

Waiting for the Decision

Establishing an Award without a Formal Award Notice

Establishing a Sponsored Project without an Award Document

Preaward Project Number

Award Management

Awards between CU Campuses

Procedures for Allocating Sponsored Project Funding on More than One Campus

Cost Transfers

Cost Transfers on Sponsored Projects

Direct Charges to Federally Sponsored Projects

Financial Management and Purchasing

Fiscal Code of Ethics

Fiscal Misconduct Reporting

Fiscal Roles and Responsibilities


PPS Sensitive Expenses

Propriety of Expenses

Human Resources

Background Checks

Equal Employment Opportunity and Affirmative Action

Sexual Harassment Policy and Procedures

Information Technology

Providing and Using Information Technology

Use of Electronic Mail

Intellectual Property

Data Governance

Intellectual Property Educational Materials

Intellectual Property


Patient Confidentiality (or HIPAA)

Program Income

Program Income

Sabbatical Requests on NIH Grant Awards

Sabbatical Requests on NIH Grant Awards

Subrecipient Monitoring

Subrecipient Monitoring Checklist

Subrecipient Monitoring

Time and Effort Reporting on Sponsored Projects

Time and Effort Reporting on Sponsored Projects, 4-21

Transferring of Sponsored Projects

Request for Approval to Transfer a Project to Another Organization Form

Transfer of Sponsored Project Financial Commitments Not Involving Assets to Other Organizations, 4-16



Coordination of Audits

Closeout of Sponsored Projects

Closeout of Sponsored Projects

Exhibit A

Fiscal Misconduct

Misconduct in Research and Authorship

Misconduct in Research, Scholarship and Creative Activities

Record Retention

Retention of Records

Residual Income from Fixed-Price Contracts

Retaining Residual Income from Federal Fixed-Price Contracts, 4-20


  • CLAS Dissemination and CRISP Grant applications

    The College of Liberal Arts and Sciences (CLAS) has announced the 2017 - 2018 dissemination grant applications deadlines.  The due dates are 10/13/2017 and 03/02/2018. Dissemination Grants support  faculty to engage in activities that promote their research and creative work and enhance the profile of the College and University. A critical feature of a productive research program is the ability to disseminate findings and engage in scholarly discourse with colleagues around the world to inform future research activities, develop productive research collaborations, and support new grant applications. Please follow the link above more details.

    The CLAS Research Innovation Seed Program (CRISP) 2017 - 18 due date is 03/02/2018.  The CRISP program is designated specifically to promote innovative research and creative activities and encourage the submission of applications for externally funded research. CRISP funds are intended to provide seed money to fund studies used in grant proposals and to facilitate research and creative activities that could not be completed successfully with currently available resources. Applications are accepted each spring.  Please follow the link above for details about how to apply.  

  • The CLAS Office of Research and Creative Activities phone numbers have changed! Please see below for an updated list of our phone numbers.

    Dr. Laura Argys:  (303) 315-7011

    Carol Achziger: (303) 315-7019

    Elizabeth Nylander: (303) 315-7018