Quick Reference Guide for Late Add

General Information:

• Late Add begins Monday, January 27, 2020 at 8:00am and goes through Wednesday, February 5, 2020 at 5:00pm
• We WILL NOT accept previous versions of the Late Add form OR any document that is not the most recent Late Add Form.  Please pass this information onto your instructors.
  
  • Exception to this rule is a Special Processing Form as those go through a separate workflow and process.  Please continue to have students use the form as usual
• Late Add forms can be submitted in person at the Office of the Registrar or through our lateadd@ucdenver.edu email address from a student’s CU Denver email account.
  
  • Any form that is dated PRIOR to 1/27/2020 will not be accepted.
  • If submitting in person, a student needs to stay at our front desk while we process the form in case we are unable to fulfill their request so they can receive further information/instructions.

• Items the Office of the Registrar looks for on the Late Add form
  
  • Must have instructor signature for class they are adding and their signature.  If the student is approved for any overrides, must have those signatures as well.
  • We can accept a form if it is missing the student ID number, because we are asking for a valid photo id.
  • If they put in the incorrect five digit class number/ leave it blank, we will accept the form. They must still provide the correct subject and catalog number and section number (ex ENGL-1020-001)
• Instances where the Office of the Registrar will not to accept a Late Add Form:
  
  • If the form is scratched out by the student
  • If they are missing signatures
  • Multiple classes to add on one form
    • Students must have one class per form
  • Class information is completely missing
  • If the form is signed by instructors or departments prior to late add
  • If the student has attached an email from their instructor as a signature. 
    • Instead, the student must forward the email chain to lateadd@ucdenver.edu from their student email account.  The instructor’s approval email must be from THEIR CU Denver email account as well (no Gmails, Hotmail, Yahoo, AOL, etc).
  • If the student provides a form that is NOT the most recent Late Add form
    • Schedule adjustment forms, forms a department created (examples- CLAS requisite form, physics department form), a Late Add form that does not have the most recent date
      • Special Processing Forms (SPFs) are the exception to this rule as they have a different process

Please see the "Late Add Form" and "Quick Reference Guide for Advising Community" documents attached to this newsletter.  

The FCQ administration dates for full-term classes are set to run in week 14 of the semester. These are the specific dates:

• Denver, UCCS:   Monday, April 27 – Monday, May 4

We have set up weekly administrations for early ending classes. The FCQ windows are based on the course end date that is listed in CU-SIS. Classes may be moved to different administrations on request.

Generally, the windows will open on Mondays, and occasionally Tuesdays, at 11 a.m., with end dates varying from Friday - Sunday (depending on the dates of weekend classes).

For the full calendar, go to: https://www.colorado.edu/fcq/calendar.

Custom questions

The deadline for editing/submitting new custom questions for the fall semester is Friday, April 10. Requests received after the April 10 deadline will not go into effect until the summer 2020 semester.

Course auditing

Course audit files are posted online at https://fcq.colorado.edu/clist.htm. The course auditing window runs from Monday, March 2 through Wednesday, April 1. During this period the class roster will update each business day by 8 a.m.

If you need to update a short course that ends prior to March 2, contact the Jacki for assistance.

Remember, the FCQ class roster information is taken directly from CU-SIS. To update class or instructor information, you must notify Jacki during the course auditing window (3/2 – 4/1).  She will be sending a copy of her audit list for review by the faculty before the April 1^st deadline.

2019 Fall FCQ results released

Initial FCQ reports for all campuses were released the week of December 23 and are currently available.

Instructors can access their individual reports through the faculty portal: https://colorado.campuslabs.com/faculty

2/7 – 2020 Spring Seminar – Dan Doak

2/14 - TBA

2/14 - Faculty Meeting, SI 4127

2/21 – 2020 Spring Seminar - Linda Joyce

2/28 – TBA

3/6 – 2020 Spring Seminar - Ramji Bhandari

3/13 – TBA

3/13 - Faculty Meeting, SI 4127

3/20 – TBA

3/23-29 – SPRING BREAK

4/3 – TBA

4/10 – 2020 Spring Seminar - Kathy Kelsey

4/10 - Faculty Meeting, SI 4127

4/17 – 2020 Spring Seminar - Laura Dee

4/24 – 2020 Spring Seminar - Matt Kauffman

5/1 – 2020 Spring Seminar - Michael Dillon

5/8 - Faculty Meeting, SI 4127

5/16 – 2020 Spring Seminar - Isabel Schlaepher

5/11-16 – FINALS WEEK

5/16 – END OF SUMMER SEMESTER