E-Nouncements - May 21, 2021

Distribution of the E-Nouncements weekly newsletter will go Bi-Weekly starting June 4^th.  Distribution dates will be as follows:

June 4^th and 18^th

July 2^nd, 16^th, and 30^th

August 13^th and 27^th

Regular weekly distribution will start again on September 3^rd.

There has been great confusion about the information sent out from the Barns & Noble College Bookstore about checking the textbooks ordered for the summer and fall semesters.  The links provided in last Friday’s E-Nouncements, link to a website that is ONLY for faculty to check the textbooks available for students to buy for their courses. This website is NOT a site for faculty to order textbooks for their courses, ONLY STUDENTS CAN ORDER THEIR TEXTS ON THIS SITE.  There is no online platform in place yet for faculty to order textbooks.   If you submitted your textbooks orders for summer and fall while VERBA was still in service, you should check this website to make sure the information you entered got transferred to the new system correctly. Textbook orders for Fall, previously submitted through VERBA, are still being transferred to the new system.  If you still need to order textbooks for summer and fall, you will need to email Lorena at the bookstore with your order.  She is the only point person for placing orders right now.  You can also email Lorena if you have any questions or concerns.

CLAS Department 2021 Fiscal Year End Deadlines

• Friday, May 14th – Last day to submit high-dollar (over $10,000) PO and SPO requisitions using FY 21 funds

• Friday, June 11th – Last day to submit FY 21 Payment Vouchers in Marketplace

• Friday, June 18th – All FY 21 Expense System Reports must be approved by CLAS approvers (e.g., dept. chair, procurement card approving official) in the Expense System (e.g., any procurement card transaction reports, travel reports, expense reimbursements)

• Friday, June 25th – Last day to submit FY 21 JE requests to Dean’s Office

• Friday, June 25th – Last day to submit FY 21 PET requests to Dean’s Office

• Monday, June 28th – Last day to submit Cash Receipts to CLAS Dean’s Office for FY 21 processing

• Wednesday, June 30th – Last day to incur AHEC charges that will be charged to FY 21 (e.g., facility expenses/work orders, postage, copy center, AHEC space rental, phone charges)

• Friday, July 2nd – (noon) Last day to submit FY 21 PO/SPO invoices with “OK to pay June 2021” to PSC (APinvoice@cu.edu)

Please see the attached CLAS Fiscal Year-End Closing document for more information.

The final phase of multi-factor authentication (MFA) implementation to help protect both university data and your personal information will begin Tuesday, June 1. This next phase adds MFA to the employee and student portals and will require authentication using Duo each time you log into CU Resources on the UCDAccess portal. 

Currently, when accessing secure information in the CU portal, university employees and students are asked for a separate Duo authentication from the CU system for certain documentation such as payroll and tax information. This change will help streamline the authentication process by aligning with our campuses’ security protocol. 

What will be different?
Employees and students will be asked to authenticate using the CU Denver | Anschutz campus Duo multi-factor app upon login to the CU Resources site. Be sure to have the Duo authenticator you registered in hand (either your mobile device or landline phone) when entering the portal. OIT highly recommends using the Duo Mobile app on your phone and selecting the Duo Push option for authenticating – it is a quick and easy method.

Questions?
Beginning June 1, the process for accessing the CU portal will be the same as other university resources such as the virtual private network (VPN), virtual desktop, and Microsoft 365 applications. Visit the CU Secure and Multi-Factor Authentication webpage for additional information about Duo Security, supported devices and operating systems for using MFA, and frequently asked questions.

 If you need additional assistance with Duo, please contact the OIT Service Desk:

• Call 303.724.4357
• Chat online: https://oitsupport.ucdenver.edu/
• Email: oit-servicedesk@ucdenver.edu

Create a ticket at the OIT Service Center Portal: servicecenter.oit.ucdenver.edu/CherwellPortal

Find complete information on the following and more on the Lynx Together website

• Employee Campus Return Checklist
• May 24 Info Session on Summer "Soft Return" to Office
• New Public Health Guidance and CU Denver's Safety Protocols
• Health Check-In Stations Closing May 28, SkillSoft Training  Ending June 1
• Summer Parking Info: Free for June/July New Rate Structure Starting in August
• 5th Stree Garage COVID Vaccination Clinic Expanded Hours, Now Open to Anyone Ages 12 and Up
• Register for MiloKids Camp

June 7               SUMMER SEMESTER CLASSES BEGIN 

July 4                 INDEPENDENCE DAY – CAMPUS CLOSED

July 31               SUMMER SEMESTER ENDS