An early reminder and heads up – 2018 fiscal year end is June 30.
I'll be sending out the CLAS Fiscal Year End Schedule when received, but the purchasing card deadlines will pretty much remain the same as previous years:
Please plan ahead in regard to purchasing and try not to make any new procurement card purchases between Monday, June 12 and Sunday, June 30. Hold off until after July 1 unless critical. If you do have to make a critical purchase after June 12, this is fine, but please be sure to import all card transactions to an additional expense report and complete the speedtype reallocation process. This will ensure that transactions will be recorded against the correct speedtype rather than hit the default speedtype.
All Expense Reports – 15 May to 14 June procurement card reports, and expense reimbursements are to be submitted to me by Friday, June 14 to allow time to meet the CLAS approval deadline.
If you are unable to meet the approval deadline for FY 18 expense reports, at minimum by the deadline, import all procurement card transactions to an expense report and complete the speedtype allocation process, so all transactions will be recorded against the correct speedtype rather than accrued to the default speedtype. Complete the allocation process also for ALL other expense reports that are in process that you will not be able to submit to your approving official in time.
Be sure to let me know if you have any questions.
Thanks so much,
Barbara McClure
Program Assistant
Phone: (303) 352-3664
Barbara.mcclure@ucdenver.edu
