Frequently Asked Questions (FAQ)

Expenses can be moved from one speed type to a different speed type with a correcting entry, also called a journal entry. An email to request a journal entry should include the following information:

1. Speed type where actual charge hit
2. Account code
3. Exact amount
4. Date (especially when there are multiple charges with the same amount)
5. Speed type where expense should be moved to
6. Reason for the correction

Instead of listing the above information in the body of an email, a financial detail report may be attached to the email request with the expense(s) circled.

For journal entry requests involving 610 and / or 611 speed types, please contact Pam Sulsona (Pamela.Sulsona@ucdenver.edu).

For journal entry requests involving Auxiliary and / or Gift funds (620, 626, 629 and 634 speed types), please contact Alex Hegg (Alexander.Hegg@ucdenver.edu).

An interdepartmental invoice (IN) is a means of charging another department for a service provided and includes a speedtype, account, description of services rendered, amount charged and an acknowledgement of receipt by the ordering department. For additional information or to download the IN form, please visit IN – Interdepartmental Invoice .

For more information on tax exempt status, see the Procurement Service Center .

Please click here for the CLAS scholarship process .

This walkthrough is designed to help users of CU Data run various useful financial reports. Additionally, this document also aids in identifying which report should be used given different objectives .

1.  Scholarships/awards are paid to students based on academic merit or financial need.

• No expectation from the student other than enrollment, satisfactory academic progress, etc.
• Covers tuition and/or fees only
• Paid through the Scholarship & Award form process

2.  Stipends are typically paid to students as part of a financial aid package (e.g. Fellowships) which are designed to cover some expenses other than tuition or fees (e.g. cost of living).

• Can be used to cover a broader range of costs
• Paid through the payroll system

3.  Teaching/Research Assistant payments are compensation for some specific work requirement (e.g. teaching a course, performing research) and viewed as a form of employment.

• No restrictions on what costs can be covered because the student is paid directly
• Paid through the payroll system

Please see the Cash Deposit Guidelines. This reference guide specifies how to correctly fill out a cash receipt form, what account codes to use when making a deposit, and how to handle personal travel reimbursements.