Attendees:
Council Members-Angela Beale, Lindsey Tollefson, Sulastri Carr, Elly Lewis, Rose Chang, Erick Chavez-Navarrete, James Sandra Quinn, Carri Boothe,
Non-Council Members: James Salmen and Kimberly Hill
Recorded By: Lindsey Tollefson
Announcements:
- Angie asked the council to take turns recording the meeting minutes for each of the council meetings.
- Erick suggested we make a Microsoft Team for the Council or a One Drive folder for meeting minutes so they could all be in one place to post and reference.
- Sandra said that she would look at what is already set up in Teams and pass it along to Erick to finalize coordination.
- Shout out to James for continued attendance and provided feedback – it is much appreciated!
- Hollaback Trainings – upcoming trainings this Friday and next, don’t forget to sign up!
- Executive committee met yesterday and plan to meet with Dean Jansma at the end of September or beginning of October to brainstorm additional ways to support staff and boost morale. If there is anything that you would like addressed with Dean Jansma, please let someone on executive council know.
- Angie will send out Doodle poll for a consistent meeting time for the fall semester. Our current meeting time will be included. Poll times will be for the month of October, but please use it as planning for the fall semester.
WaterCooler Trivia: The council discussed continuing the Water Cooler Trivia for the staff even though our initial timeline had passed.
- Currently there are 21 participants.
- James and Kim confirmed that they had not received an email regarding the Water Cooler Trivia
- Council members expressed concern that these emails came out around the time OIT added the [External Email - Use Caution] to external emails.
- A suggestion was made to award two gift cards to the participants – one at random and then another to the current winner. Then heavily promote Watercooler trivia at the Ice Cream Social to get more participants for the fall semester.
- Elly confirmed that it would be $12.50/month to continue with the discounted price.
- Elly will confirm the billing cycle, but believes it is the 19th of the month. This will determine the fall timeline – we will restart after the Ice Cream Social (9/20) and then end before the October (10/19) billing cycle.
- Erick emailed the list of participants to Sandra to do the awarding of the gift cards.
- The new round will start September 20.
- The leaderboard will not likely be cleared out, but Elly and Erick should be able to see a difference on the back end.
Ice Cream Social: The staff council finalized last minute details regarding the CLAS Staff ice cream social coming up on Tuesday 9/14 from 12:30-1:30.
- Lindsey, Angie, Carri, Rose, Erick and Sulastri will all be present to hand out ice cream during the Ice Cream social.
- Rose asked if the council members should wear the same t-shirt. They can pick them up from the Deans Office before the event.
- Angie will pick up all of the ice cream bars the day of the event.
- Angie will also purchase balloons to draw attention to event.
- James offered tri-fold poster boards and easels for the event to display signage.
- Karen will print a larger copy of Elly’s flyer. If she is unable to then James can print them as well.
- Angie will send James a calendar invite to coordinate planning.
- There are plenty of tables at the space that we can utilize. The council will set up one with staff council table cloth.
- Elly is checking to see if our cornhole game is available.
- We talked about distributing some additional swag at the ice cream social.
- Sandra asked if we wanted to have a list to mark off who is receiving shirts.
- Carri can provide an updated list with new hires.
Subcommittees: The council confirmed the names of the newly established subcommittees and who the committee members are.
- Advocacy for staff – Rose, Karen, Sandra and Angie.
- This committee will discuss highlighting staff in Deans Notes
- They will also work on additional staff support.
- This subcommittee plans to meet next week.
- Community Development/Professional Development – Erick, Carri and Sulastri.
- This committee will develop a procedure for disseminating professional development funds as well as discuss any other professional development opportunities.
- The subcommittee should meet at least once prior to next council meeting if possible.
- Marketing/Communication – Lindsey and Elly
Next Steps:
- Biology and English still need Welcome Bags distributed –
- James has offered to distribute to Biology.
- Angie will drop off Welcome Bags at his office later this week.
- Carri offered to deliver bags to English this week, if short on time Kim can do so on Monday.
- Carri is meeting with a new hire tomorrow and will provide a Welcome Bag!
- Pick-up a t-shirt at the Deans Office if you plan to attend the Ice Cream Social! Plan to help set-up at noon on Tuesday, September 14.