2.14.2020 - CLAS Staff Council Meeting Minutes

In attendance:

Angela Beale, Carri Boothe, Sulastri Carr, Sandra Quinn, Sothary Chea, Francine Olivas Zarate, Christine, Rachel, Laura Cuéllar Franco, Elly Lewis, Karen Fennell, Sarah Thomas

Laura - handouts and discussion

  • There has been a lack of respect between colleagues at past meeting
  • Review of university policy re: respect

Bylaws

  • Delayed pending edits from Kathleen Bollard. Depending on the extent of edits, Angie will make changes and send to Laura and Chris Puckett for approval – then we will send to JoAnn Porter and we will start the election process

Election Process

  • Election form put together – if someone self-nominates it will use logic to direct them one way; vs nominates others
  • 12 seats available advertised to all CLAS staff
  • Someone independent of Council will run the elections to maintain fairness
  • People may vote once for up to 12 seats
  • All current members are up for election
  • Asking for 1-year commitment with opportunity to serve for 4 terms

Budget Update

  • Started with $5,000; on-budget so far
  • Possibility of putting out professional development funds for 10 individuals
  • 3 gift cards for individuals that completed survey will be purchased and distributed
  • Cookie social spent less than $100

Microsoft Teams Training

  • Messaging platform under Microsoft 365
  • Faster route is going Office.com – all programs accessible
  • Anybody can create a team – a hub of people – anyone who is invited can participate in communication via messaging, channels, documents/files, post (running conversation)
  • Committees have individual channel
  • Can converse with team throughout the day
  • Notebook is hub for notes – can be structured formally, or informally as a reference
  • For example channels: faculty, front desk, work study projects, larger group
  • Training link available from Microsoft. Sothary will send out.
  • Do not put FERPA info online
  • Use Teams not Slack

Survey Debrief

  • Responses - What will we do with information?
    • Shuffle responses before we send
    • Upload to website and send link in email to staff
  • Reactions: Pleasant surprise at the positive results
  • Standout ideas
    • Professional Development -  desire for professional development growth, but sense of confusion as to where to begin
    • Job flexibility - Provost sent out message re: flexibility by department judgment – CLAS has specific guidelines that were sent out to Chairs/Supervisors – Dean’s Office is supportive, however it is ultimately up to the department
      • Will send out in next communication with a post on the website

Spring Forum – Karen

  • Committee got together to discuss Spring Forum – draw on the results of the spring forum – how do we facilitate this?
    • Struggles
      • Potential times/days – Thursdays 9-11
      • Space
        • Q: Did we look at AHEC Space?
      • Tentative reservation for Terrace Room but $300 fee for that room: April 23rd; (possibly April 9th, but will depend on what’s available – Dean’s meeting (will change
      • please make an effort to sit with someone else
        • Facilitate with quiz
      • What does it look like?
        • Keynote speaker - future
        • Workshops - future
        • Townhall – this year
  • May 7th Anschutz Spring Forum – Have workshops, keynotes – Can we coordinate with University Staff Council?
  • Discussion of possibly not having spring forum -If we don’t have this – could free up funds for professional development
    • This is what we are focusing on – what else can we do? In RSVP on website?
    • If money were not an issue, what can we do?
    • Interactivity – smaller group break off
  • Changed idea to a Townhall for feedback
  • Sharing feedback: app: Mentimeter – login through phone – access code in the room- to survey the room
    • Have laptops available so folks can participate
    • Pre-set next set of questions
  • Total staff numbers: 50-65 (109 total, but not everyone will come)
  • Opening remarks from leadership? Dean? Kathleen Bollard? (Dean for faculty & staff)
  • Update on funding to awardees
    • Presentation on ideas for Professional Development
    • Presentation of Council and what we do
  • Future workshop (not this year – how to ask your chair for funding)

Professional Development

  • Please share ideas you may have for professional development activities, events, etc. via email with Elly
  • The professional development team will meet to review the 3 applications we have at the end of February
  • Frequency of asking for applications – once a month, perhaps increasing later if we don’t get enough applications.
  • Need for Professional development apparent from the results of the survey. Good opportunity for us to serve our colleagues within CLAS Staff.
  • Future workshop (not this year – how to ask your chair for funding)

 

What’s next:

  • Karen will look into AHEC space
  • Sulastri will send out communication with link to survey results & also a reminder of the
  • Elly will help make a silly quiz for checkin – work with Karen
  • Angie will help search for space on or around April 9th
  • Sothary send out communication re: flexibility policy within departments and add to website.

 

PA Meetings

Should be open meetings  - generally speaking, open meetings – open meetings immediately

 

 

 

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