Published: July 31, 2020 By , ,

As instructors ramp up for the start of the Fall semester, many are working to include Zoom as a method of communicating with students both in and out of class. Although this is a great practice, it is incredibly important to consider how best to communicate Zoom links to students.

DO: Communicate Zoom Links via Canvas

Zoom links need to be posted in a location where they can easily be changed if needed. Links often expire after 30 days and the risks of Zoombombing are still high, as universities across the country are still seeing Zoombombing attacks daily.

Post links to your Zoom sessions as Announcements in Canvas to notify your student population quickly and efficiently when a new link needs to be posted.

DON'T: Communicate Zoom Links via Syllabus

Including Zoom links in your syllabus is a risky venture for a few reasons:

  • A link in a syllabus cannot be updated throughout the semester. Zoom links should be updated every 30 days, as they expire over time by default.
  • Not all syllabi have clickable links -- depending on how they were initially created. This can be frustrating for students and make the experience challenging.
  • With the permanent nature of a syllabus, these links can be distributed or can be otherwise compromised.

DON'T: Post Zoom Links on Public Webpages

Public webpages are constantly scraped by search engines, making Zoom links easy targets for would-be attackers.

DON'T: Post Zoom Links in Email Signatures

Much like public webpages,. email signatures are passed around, forwarded, and blasted out to large numbers of audiences -- many of which you cannot control. This not only makes you more susceptible to Zoombombing attacks, but it also makes it challenging to notify students when the link needs to be changed from time to time.

DO: Learn about Zoombombing and how to Protect Yourself

We wrote a blog post back in March about Zoombombing and how to Protect Yourself.